A request for quote (RFQ) for Classic Paneled Solid Wood Wardrobes is not a price list enquiry. It is the document that decides whether two factories quoting the same wardrobe line are actually quoting the same product. If the RFQ only says "solid wood, classic panel doors, three metres wide", every supplier fills the gaps differently — and the comparison you make afterwards means nothing.

Below is the information a buyer should put into that request so quotations come back comparable, and so nobody has to re-open the drawing at production stage.

1. The room as it will be when the wardrobe arrives

Send the wall the wardrobe sits on, not just a floor plan. For a made-to-measure built-in, we need overall width, height and depth, plus what gets in the way: skirting, architraves, light switches, radiator tails, ceiling cornices, an out-of-plumb wall, a floor that is not level across the run or the opening is not square, because those details change what gets built. Note which side of the room the doors swing or slide toward, and whether a bed, door or radiator sits in that path.

Say what else is happening in the room and when. A wardrobe ordered for a bedroom that is still being plastered and floored has to be dimensioned after those finishes are complete, or the opening shrinks by 15–25 mm on every face. State your required site date and the stage the room will have reached by then.

2. Construction and species — stated separately

"Solid wood wardrobe" covers several different build-ups, and they price differently. In the RFQ, split them:

  • Door construction: a framed paneled door — stile, rail and a floating field panel — or a single slab. Classic paneled work is normally framed, with the panel allowed to move seasonally.
  • Species for the frame and panel: name it. Our Oak Solid Wood Wardrobes, Walnut Solid Wood Wardrobes and Cherry Solid Wood Wardrobes are separate catalogue lines, and a quotation should say which one it covers.
  • Carcass: whether the case is solid timber or a board material in a matched finish. Mixed construction is normal; undisclosed mixed construction is what causes arguments later.
  • Panel profile: raised, recessed or flat centre panel, and the moulding size you expect. A drawing beats an adjective — attach one reference image with the profile dimensioned.

3. Finish schedule, not a colour name

Write the finish as a system: substrate preparation, stain or dye (with make and code if you have one), number of coats, sheen level, and top-coat type. "Light oak" from two factories will not match each other; a specified product and sheen will. If the project already has joinery, flooring or doors on site, send their make, model and finish code so the wardrobe can be matched rather than approximated.

Also state where the piece is going. A bedroom in a coastal villa and a heated hotel room put different demands on movement and top-coat; say which, and ask the supplier to confirm the build-up they recommend for it.

4. Internal layout in the buyer's own terms

List how the wardrobe is used: hanging lengths (long versus short), drawer count and location, shelf heights, shoe or bag storage, a mirror, lighting inside the carcass, a safe, or space for an ironing board. Give the number of compartments rather than leaving the interior to be designed after award — interior layout is where quotations diverge most, because it drives hardware count.

If you want the interior configured differently for each bedroom in a multi-unit project, say so in the RFQ; do not assume one standard layout will be quoted for all.

5. Hardware and door geometry

  • Hinges: soft-close or standard, brand if you have a preference, and who supplies them.
  • Drawer runners: side or undermount, full extension, load expectation.
  • Handles: specified pulls, or a handleless / integrated profile — note that handleless fronts change both the routing and the price.
  • Door count and opening: hinged, sliding, corner or bi-fold. For an arched or shaped top, attach the curve radius; a shaped front is made to measure and cannot be priced from a linear metre rate.

6. Quantities, units and phasing

Quote per room, then total. For an apartment block or villa development, list each unit type, the wardrobe count per type, and whether units are being fitted out in phases. A single number for "40 wardrobes" hides whether they are identical repeats — and identical repeats are what make a lower unit price reasonable.

7. Commercial terms to state up front

Ask each supplier to answer the same commercial questions in the quotation, so you can read them side by side:

  • Incoterms and named place — ex works, FOB, CIF or delivered. Our furniture logistics and door-to-door delivery covers sea, air and rail freight with customs paperwork and container loading; a quotation should still name which of those it includes.
  • Packing specification: crate type, protection for glazed or panelled fronts, and whether the packing list identifies each unit by room.
  • Payment terms, what triggers them, and what is excluded — freight, insurance, duties, taxes, installation.
  • Validity period of the price, and what changes it (species substitution, finish change, quantity band).
  • What the supplier needs from you before production release: signed shop drawing, finish sample approval, site measurement confirmation.

8. Approvals and documentation

If your project requires a signed shop drawing before manufacture, say so in the RFQ. If a consultant or head contractor must approve the finish sample first, name that step and allow time for it. Ask for the documents you will actually need at handover: as-built dimensions, finish schedule, hardware specification, and care instructions. For an OEM or private-label order, add branding — engraving, embossing or logos — and packaging to the same request, since these change tooling and lead time.

9. What a complete RFQ looks like in one page

  • Project name, site location, room-by-room list of wardrobe openings with dimensions and obstructions.
  • Construction: door build-up, species, carcass material, panel profile, with a reference drawing or image.
  • Finish schedule: system, product code, sheen, and any existing joinery to match.
  • Internal layout per unit: hanging, drawers, shelves, lighting, extras.
  • Hardware specification and door type, including shaped or arched fronts.
  • Quantities by unit type, phasing, required site date.
  • Incoterms, packing, payment terms, price validity, exclusions.
  • Approval sequence and the documentation you expect at handover.

Send that and the comparison becomes straightforward: same construction, same finish system, same hardware, same delivery basis. Where two quotations still differ materially, the difference is real — a build-up, a tolerance, or a supplier taking on risk you did not know existed.

Getting a quotation from us

SANTERSON has manufactured furniture and building materials since 2008 and works as a one-stop supplier on villa, hospitality and office projects. For wardrobe enquiries we quote from your drawings and finish schedule; where the design is still open, our interior design services cover space planning, furniture layout and 3D renderings before anything goes into production. Send the room dimensions, the construction you want and the finish reference, and we will return a quotation itemised by unit so it can be compared line for line.

Contact SANTERSON (PHILLIP) — Phone/WhatsApp +86-13928214007, Email santerson@qq.com — or use the contact page to send drawings and quantities.